Board of Education Regular Meeting

November 10, 2014 7:00 PM

Hayes Center High School

I. Call to Order ­ President Richards called the meeting to order at 7:00 P.M. in

the board room at the High School. Notice of this meeting was given in advance

I.A. Roll Call – Board members present: Joe Anderjaska, Connie Brott, Britt

Hill, Amanda Johnson, Marian Richards, Bob Rosno. Also present was

Superintendent, Ron Howard and Principal, Tony Primavera.

I.B. Pledge of Allegiance – President Richards let the Pledge of Allegiance.

I.C. Recognition of Visitors – Visitors were invited to sign in to speak to the

I.D. Recognition of Open Meetings Act poster – President Richards advised all

in attendance of the Open Meetings Act poster which was displayed on the wall

I.E. Adoption of Agenda – Motion to move Item VII.B., Superintendent Evaluation

to Item VII.J. and approve the agenda passed 6 – 0 with a motion by Rosno and a

Joe Anderjaska Yes

Connie Brott Yes

Britt Hill Yes

Amanda Johnson Yes

Marian Richards Yes

Bob Rosno Yes

II. Audience Communications ­ None

III. Services Report ­ None

IV. Teachers Association Update ­ None

V. Board Member/Committee Reports

V.A. Community Core update ­ The Core Committee will meet Tuesday, Nov. 11 at

7:00 P.M. in the High School Library.

V.B. NASB State Conference and New Board Member Workshop – The State Conference

is November 19th – 21st. New members were asked to let the office know by Tuesday

morning if they wish to attend. The New Board Member Workshop is December 10th in

V.C. District Goal committee report – The committee met to review the proposed

incentives; they did not meet concerning goals. The committee recommends to

accept the incentives that are bolded on the list, and to add bus service or

travel reimbursement, 4 day school week and early graduation. They also talked

about the advantages of an FFA program for Junior High students, and after­school

programs. The incentives will be an action item next month.

V.D. Climate Survey – President Richards had the survey compiled and told the

board that they may want to look at a few of the areas a little closer.

VI. Administrative Report

VI.A. Principal/Activities Director report – The Board had a few questions for

Mr. Primavera concerning items from his report, including the transportation for

the football playoff game, and the 6th grader’s schedule now that they are playing

basketball with the Junior High.

VII.A. Consent Agenda ­ Motion Passed: Motion to approve the consent agenda as

presented passed with a motion by Brott and a second by Johnson.

Joe Anderjaska Yes

Connie Brott Yes

Britt Hill Yes

Amanda Johnson Yes

Marian Richards Yes

Bob Rosno Yes

VII.A.1. Approve minutes of the October 13, 2014 Regular meeting, the October

16, 2014 Special meeting and October 28, 2014 Special meeting

VII.A.2. Approve October 2014 Bank Transfers

VII.A.3. Approve October Activity Fund claims for $11,008.75

VII.A.4. Approve October 2014 Petty Cash claims for $419.70

VII.A.5. Approve November 2014 Hot Lunch claims for $5,544.84

VII.A.6. Approve Depreciation Fund claim for $1846.94

VII.A.7. Approve Qualified Capital Purpose Undertaking Fund claims for

VII.A.8. Approve November 2014 General Fund claims for $205,154.31

(Payroll ­ $157,786.51 Bills ­ $47,367.80)

VII.A.9. Approve Financial Reports of the District

VII.A.10. Approve heating fuel purchase

VII.B. – Moved to last action item

VII.C. 2nd Reading ­ Amend Board policy #5020.45 ­ Motion Passed: Motion to

approve the 2nd reading to amend Board policy #5020.45 passed with a motion by

Anderjaska and a second by Brott.

Joe Anderjaska Yes

Connie Brott Yes

Britt Hill Yes

Amanda Johnson Yes

Marian Richards Yes

Bob Rosno Yes

VII.D. 1st Reading Board policy #7030.1 ­ Motion Passed: Motion to approve the

1st reading of Board policy #7030.1 passed with a motion by Rosno and a second by

Joe Anderjaska Yes

Connie Brott Yes

Britt Hill Yes

Amanda Johnson Yes

Marian Richards Yes

Bob Rosno Yes

VII.E. 1st Reading of amendment to Board policy #1014 ­ Discussion: If a

workshop is not always available within 90 days, then the new member should work

with NASB for the training. Motion Passed: Motion to approve the 1st reading to

amend Board policy 1014 passed with a motion by Rosno and a second by Brott.

Joe Anderjaska Yes

Connie Brott Yes

Britt Hill Yes

Amanda Johnson Yes

Marian Richards Yes

Bob Rosno Yes

VII.F. 2013­2014 Fiscal Audit ­ Motion Passed: Motion to table the approval of

the Fiscal Audit passed with a motion by Rosno and a second by Johnson.

Joe Anderjaska Yes

Connie Brott Yes

Britt Hill Yes

Amanda Johnson Yes

Marian Richards Yes

Bob Rosno Yes

VII.G. Approve Local Substitutes ­ Motion Passed: Motion to approve the Local

Substitute certificates for Nikki Hamilton, Taylor Lapp, and Alysia Messersmith

passed with a motion by Anderjaska and a second by Brott.

Joe Anderjaska Yes

Connie Brott Yes

Britt Hill Yes

Amanda Johnson Yes

Marian Richards Yes

Bob Rosno Yes

VII.H. Staff holiday gift/dinner/bonus ­ Discussion: The Board was informed of

what has been provided in the past, and Mr. Howard recommended doing something

similar as last year. The money has been appropriated for this in the budget.

Motion Passed: Motion to approve the staff holiday gift, dinner and bonus as the

same as last year passed with a motion by Anderjaska and a second by Johnson.

Joe Anderjaska Yes

Connie Brott Yes

Britt Hill Yes

Amanda Johnson Yes

Marian Richards Yes

Bob Rosno No

VII.I. Appoint Board Rep for Interlocal Agreement ­ Discussion: President

Richards explained that this does not have to be a board member or

administrator. This person will meet with the County and Village reps and bring

information back to the full school board. Motion Passed: Motion to appoint

Andrea Richards for the Board Rep passed with a motion by Brott and a second by

Joe Anderjaska Yes

Connie Brott Yes

Britt Hill Yes

Amanda Johnson Yes

Marian Richards Yes

Bob Rosno Yes

VII.J. Authorization of the District's participation in the Securities and

Exchange Commission's Municipalities Continuing Disclosure Cooperation

Initiative and related matters. Discussion: Mr. Howard informed the board of the

disclosures required by the SEC and the options for resolving the issue.

Motion Passed: Motion that we self report to the SEC that Hayes Center School

District may have material misstatements with respect to prior continuing

disclosure compliance in our official statements to the public with regard to the

refinancing of the school district bonds in 2010 passed with a motion by Rosno

and a second by Anderjaska.

Joe Anderjaska Yes

Connie Brott Yes

Britt Hill Yes

Amanda Johnson No

Marian Richards Yes

Bob Rosno Yes

Motion to have Gilmore & Bell Law Firm represent Hayes Center School District

with regard to the previous approved motion passed with a motion by Anderjaska

Joe Anderjaska Yes

Connie Brott Yes

Britt Hill Yes

Amanda Johnson No

Marian Richards Yes

Bob Rosno Yes

VII.B. Superintendent Evaluation – Discussion was held on the proper procedure

for presenting the Superintendent evaluation. After much discussion, it was

decided for a committee of the President along with the two board members that

will be remaining on the Board next term, to meet with Mr. Howard to review

individual ratings and comments. The compiled results will be presented and

acted on at the December Board meeting.

Motion by Anderjaska, seconded by Hill to table the action of Superintendent

Evaluation until the December meeting. Richards amended the motion, seconded by

Johnson to include that the committee will be meeting with Mr. Howard tonight to

Joe Anderjaska Yes

Connie Brott Yes

Britt Hill Yes

Amanda Johnson Yes

Marian Richards Yes

Bob Rosno Yes

Original Motion Passed: Original motion – to table the action of Superintendent

Evaluation until the December meeting passed 6 – 0.

Joe Anderjaska Yes

Connie Brott Yes

Britt Hill Yes

Amanda Johnson Yes

Marian Richards Yes

Bob Rosno Yes

IX.A. Information on assessed valuation of ag land – Mr. Howard presented

information on ideas that the legislature is looking at to change the TEEOSA

formula to address the valuation of ag land.

IX.B. Title I ­ Mr. Howard presented the history of NCLB and the requirements of

achieving AYP. Our school, along with most in the state, did not meet AYP and is

on watch, and will be required to develop an action plan to be approved by NDE.

IX.C. Counseling report – Mr. Polk provided information on his activities and

programs the last month.

X. Correspondence ­ None

XI. Executive Session if needed for the prevention of needless injury to the

reputation of an individual ­ None

XII. Future Agenda Items/Other – Action items next month: Superintendent

Evaluation, Approve Fiscal Audit, Approve Incentives for Enrollment

XIII. Next Meeting ­ December 8, 2014

XIV. Adjournment – Johnson moved, seconded by Brott to adjourn the meeting at

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.